Acceptable Use Of ICT Policy


Who are we QINES is an inclusive school that nurtures curiosity, creativity and global awareness through an inspiring, broad and engaging curriculum. Children learn to become resilient and respectful in an environment where each child is challenged and encouraged to thrive and achieve as an individual.

Mission Statement : To provide high quality childcare learning in a safe and clean environment

Our Vision : Empowering pupils to become confident compassionate and internationally minded learners.

QINES management recognizes the numerous benefits and opportunities which an online presence offers thus works to ensure safe, legal and confidential use of the school’s ICT services and facilities.

We aim to enable all students and staff to become familiar, responsible, and competent in the use of Information Technology.

This policy applies to all staff and to all online communications which directly or indirectly, represent the school. It encourages the safe and responsible use of social media through training and education. The school respects privacy and understands that staff and pupils/students may use social media forums in their private lives. However, personal communications likely to have a negative impact on professional standards and/or the school’s reputation are within the scope of this policy.

Procedures Internet use and behaviour

  • Internet access is restricted, and monitored by filtering software provided by the school. Online access is restricted, and downloading of larger files (e.g. videos and games), should be first approved by the ICT Coordinator.
  • Inappropriate websites will be blocked at school level where possible.
  • Use of Internet is permitted subject to signing of Acceptable User Policy Agreement forms for any in school and/or outside device.
  • When staff create social media or email accounts for the children for lessons in ICT/Computing, teachers are expected to regularly monitor their use. Improper use of said platform (e.g. Gmail accounts) will result in immediate suspension of account, and appropriate action will then be taken by the teacher, ICT Coordinator or Senior Management Team (SMT).
  • Staff should not use email accounts to communicate with the children out-with the remit of their lessons. However, when a child has emailed a teacher, the teacher must CC or BCC in another member of staff when replying in an appropriate manner.
  • Any unacceptable content which is deemed to be defamatory, discriminatory, offensive, or harassment will be considered as cyber-bullying and treated extremely seriously by the school. Incidents will be reported as soon as possible to a relevant senior member of staff, and escalated where appropriate. See Child Protection Policy. 2. Digital Media Files
  • Photographs and/or videos of children can only be distributed online (e.g. on QINES Facebook account) with explicit consent from parents/caregivers. Parents/Caregivers will sign a consent form on admission to the school.
  • On expression of discontent about a photo or video that has been shared he/she should contact the school/or speak to the teacher directly and appropriate action will be taken.
  • Adults’ names may include both given and surnames.
  • Children’s names or work will be published as their first name only e.g. Jacob, or if required, first name and year group e.g. Jacob Y4.
  • Children will only be shown in photos where they are suitably dressed.

QINES School Facebook

  • The school’s Facebook account is updated and monitored by the Senior Management Team.
  • Parents and the wider community are encouraged to participate, but content will be monitored. Where any comment, photograph, video or other digital information is deemed to be offensive or inappropriate, the SMT reserve the right to delete said digital information and take further action if necessary.

Staff Email Communication

  • All staff will have access to their own Gmail account.
  • Staff are expected to check their email accounts every working day, where possible, and respond to emails in a timely manner.
  • Content of school emails must always be professional, and within the scope of their job. Unacceptable conduct, (e.g. defamatory, discriminatory, offensive, harassing content or a breach of data protection, confidentiality, copyright) will be considered extremely seriously by the school and will be reported as soon as possible to a relevant senior member of staff, and escalated where appropriate.
  • Each staff email should contain a legal disclaimer pertaining to the opinions expressed in each email are of the writer and not of the school.

Personal Social Media

  • Personal communications are those made via a personal social media accounts. In all cases, where a personal account is used which associates itself with the school or impacts on the school, it must be made clear that the member of staff is not communicating on behalf of the school with an appropriate disclaimer.
  • The school permits reasonable and appropriate access to private social media sites. Where excessive personal use of social media in school is suspected, and considered to be interfering with relevant duties, disciplinary action may be taken.
  • Staff are not permitted to follow or engage with current or prior students of the school on any personal social media network account.
  • Teachers are encouraged to comment or post appropriately about the school. Any offensive or inappropriate comments will be referred to and resolved by the SMT. See Contract of Employment.


Management  Committee 2021©